This position will support the Business Office at the Regional Support Center (RSC) in Newark, NY.
DISTINGUISHING FEATURES OF THE CLASS: This is high-level account keeping work involving responsibility for planning and overseeing complex account keeping activities and independently performing the most important phases of such work including ledgers and journal entries. Work is performed under general supervision and in accordance with outlined policies and procedures, but it calls for the frequent exercise of independent judgment. Oversight of the duties performed by subordinate employees may be exercised. Difficult technical or policy problems are referred to a supervisor for decision, or review of judgment where recommendations are initiated; does related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only) Plans, assigns, and reviews the maintaining and checking of a wide variety of financial reports and records, including ledger and journal accounts; Instructs employees in the specialized details of this work; Oversees and assists in the classification of a complex variety of receipts and expenditures and the distribution of costs according to prescribed codes; Directs the audit of varied accounts, claims and records and the preparation of reports thereon; Has charge of the compilation, preparation, and analysis of a variety of complex financial and statistical records and reports; Oversees and participates in the preparation of payroll data for compilation and processing; When assigned, assists in the higher-level duties of processing payroll; Assists in the preparation of annual operating budgets and insures the maintenance of necessary financial controls; Revises, systematizes, and installs account-keeping methods and procedures; Reconciles ledgers of revenue received with bank statements; May supervise the preparation of purchase orders and the securing of bids from vendors; Prepares correspondence in connection with financial matters.
FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of current methods used in maintaining and checking financial records and reports; thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business English; good knowledge of current general and governmental accounting; ability to operate a personal computer and utilize common office software programs; ability to plan, assign and supervise the work of account keeping and clerical subordinates; ability to understand and carry out complex oral and written directions; ability to make arithmetic computations rapidly and accurately; ability to prepare correspondence and reports; ability to secure the cooperation of others; ability to readily acquire familiarity with agency organization, functions, laws, policies and regulations; good judgment in solving complex account keeping problems; a high degree of accuracy, initiative and resourcefulness; tact and courtesy; integrity.
(NYS HELPS, No Exam Required)
This is a NYS HELPS approved title for W-FL BOCES through NYS Civil Service. Similar to non-competitive positions, this temporary approval waives the examination requirement for this title for all hires made during this temporary period. Interested candidates who are approved by the Ontario County Civil Service for the title based off of the required qualifications and experience outlined in the job description will be eligible for a probationary appointment if selected.
MINIMUM QUALIFICATIONS:
EITHER:
1. Possession of a Bachelor’s degree, or higher, in Accounting, Finance, Business Administrator or closely related; OR
2. Possession of an Associate’s Degree that includes with 18 credit hours in accounting AND two (2) years of full-time, or part-time equivalent, paid experience in accounting or auditing experience involving the use of double entry books; OR
3. An equivalent combination of training and experience as defined by the limits of (1) and (2) above.
NOTE: In addition to the minimum education required noted in number (2) above, study in the field of accounting, may be substituted for the experience on a year-for-year basis, up to two years, with 12 credit hours in accounting equal to 1 year of experience.
The Civil Service title, description, and required qualifications can be found here: Principal Account Clerk