Position: Human Resources Assistant (Anticipated/Provisional)
Location: Regional Support Center, Newark, NY 14513
Salary Range: $42,690-$51,820, based on experience and demonstrated abilities.
Start Date: 12/03/2024
Benefits include paid holidays & leave time, NYS retirement, and health & dental insurance.
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DISTINGUISHING FEATURES OF THE CLASS: This is position exists in a school district and serves as the primary point of contact for the Director of Human Resources. The incumbent is tasked with performing day-to-day operations of the Human Resources office, including the logistics involved in managing the Director’s calendar, supporting administrative tasks and projects. The incumbent in this position is required to have a good understanding of the objectives of the human resources function; and the need to perform responsible and complex duties requiring a high degree of accuracy. The work involves constant public contact, often dealing with sensitive and complex problems related to human resources functions such as hiring, discipline, termination, benefits, equal employment opportunities and labor relations. In addition to clerical responsibilities, the incumbent would be expected to learn, apply and answer questions concerning the more routine aspects of the various contractual bargaining agreements, laws, rules, policies and procedures of a school district human resources office. Supervision may be exercised over subordinate clerical help.
TYPICAL WORK ACTIVITIES:
- Onboards new employees with respect to benefits, rights and obligations and answers questions concerning health insurance, unemployment insurance, retirement benefits, and other employee benefits;
- Enters data, completes and processes various forms, documents and reports, and maintains complex files, records and computer systems related to human resources functions;
- Answers routine questions from all sources regarding employment policies, practices, opportunities, procedures, rights, benefits and obligations of employees and prospective employees;
- Provides support to Director of Human Resources in such activities as compiling files, arranging logistics, and maintaining spreadsheets of activities within the process;
- Prepares job postings and organizes hiring materials;
- Prepares reports using computer-based applications to create spreadsheets;
- Performs basic business math functions relative to calculating leave, benefits, seniority credits, salary, and purchase order requisitions, and maintains the department expense reports;
- Prepares original correspondence on a variety of human resources topics and types letters, memos and other correspondence as assigned by a supervisor;
- Collects data regarding appointments, promotions, terminations, layoffs, pay rates, etc., and posts such data to appropriate forms and documents;
- May assist in the civil service process, including canvassing certificate of eligibles; answering questions;
- Completes special projects as assigned.
FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:
- Excellent knowledge of office systems, equipment and technology, including Microsoft, Google and other human resources software
- Thorough knowledge of modern office terminology, practices and procedures, business English and math;
- Ability to learn the laws, rules and policies and procedures of a school district human resources office, including basic personnel administration, salary plans, leave benefits, employee benefits, labor contracts and established departmental policies and civil service law as applied to appointment and service in the public sector;
- Ability to establish and maintain effective and productive relationships with all co-workers, including the ability to work independently as well as part of a team;
- Ability to prioritize tasks, manage time effectively and produce a quality product in an often hectic and fast-paced environment;
- Possess a positive attitude, and an ability to troubleshoot and problem-solve in the area of customer relations;
- Excel in the area of attention to detail;
- Highly driven, self-motivated individual with excellent initiative and the right attitude;
- Possess superior discretion and an understanding of the importance of maintaining confidentiality with respect to sensitive human resources information;
- Demonstrates a sensitivity to cultural differences and a commitment to equity and inclusion;
- Possesses organizational skill, tact and courtesy. excellent customer relations.