Secretary I (NYS HELPS)
Professional Development Team Located at the Regional Support Center in Newark, NY
Supporting Arts in Education, Enrichment, Regional Spelling Bee & Upstate Institute
Salary Range: $16.00–$18.78 per hour
About the Role
Do you enjoy keeping things organized, anticipating needs, and helping meaningful programs run smoothly? We’re looking for a skilled and reliable Secretary I to join our Professional Development team, where you’ll provide high-level administrative support to programs that inspire creativity, learning, and enrichment across our region.
In this role, you’ll specifically support the Arts in Education, Enrichment, Regional Spelling Bee, and Upstate Institute programs - working behind the scenes to ensure events, communications, records, and daily operations are accurate, timely, and well-coordinated. This position is ideal for someone who enjoys variety, uses good judgment, and takes pride in being a go-to support resource.
What You’ll Do
- Prepare and compose correspondence, reports, records, and other documents from notes, drafts, recordings, or source data
- Screen calls and visitors, respond to inquiries, and refer matters to appropriate staff or offices
- Schedule and coordinate meetings, conferences, and travel; maintain calendars
- Attend meetings, take and prepare minutes, and assist with related materials
- Establish and maintain confidential and general office files and records
- Receive, sort, and distribute incoming mail and communications
- Check, code, and process requisitions, claims, and bills; maintain financial, statistical, and personnel records
- Monitor and track program activities to support efficient workflow and deadlines
- Order supplies, maintain inventory, and support daily office operations
- Collect information and prepare summaries, reports, and memoranda as needed
- Operate personal computers and use common office software to support administrative functions
What You Bring
- Thorough knowledge of modern office practices, procedures, and terminology
- Strong written and verbal communication skills with good command of English and business math
- The ability to work independently, prioritize tasks, and manage routine administrative details
- Proficiency with personal computers and common office software (word processing, spreadsheets, databases)
- Strong organizational skills and attention to detail
- The ability to build cooperative, professional relationships with staff and the public
- Comfort handling confidential information with discretion
- A work style that supports collaboration, accuracy, and reliability
This is a NYS HELPS approved title for WFL BOCES through NYS Civil Service. Similar to Non-Competitive positions, this temporary approval waives the examination requirement for this title for all hires made during this temporary period.