Position Title

Registrar, (Anticipated/Provisional)

Required Application Type

School Related Personnel

Job Description

Position: 1.00 FTE Registrar, (Anticipated/Provisional)

Location: Regional Support Center, Newark, NY 14513

Salary Range: $40,000 – $52,000, based on experience and demonstrated abilities. Benefits include paid holidays & leave time, NYS retirement, and health & dental insurance.

Start Date: As soon as possible

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Learn more about our paid holidays by clicking HERE

 

TYPICAL WORK ACTIVITIES:

 

• Coordinates the collection, maintenance, and reporting of student information including: district census (collects information and updates central computerized information system), demographics, enrollments, attendance (generates revenue for school districts), scheduling, grade reporting, transcripts, transportation services, disciplinary action, health services received by students, and student accounting (non-resident tuition, foster billings, non-resident health services, agency charge backs), utilizing various computer systems;
• Coordinates and maintains the central registration process-which includes registering up to 1,000 new students and withdrawing 1,000 students annually-obtains detailed information on each student including legal documentation (custody papers, restraining orders, etc.), identifying special education entrants and students with severe behavioral problems (contacts past schools to obtain more information on some students, when necessary);
• Generates computer reports using available report writer utilities on the AS-400 and micro-based systems;
• Maintains the student master computer file (AS-400);
• Coordinates registration process with principals, clerical staff and information services;
• Supervises clerks and daily computerized attendance record keeping process for the district and student accounting for all enrolled students;
• Serves as the district Records Retention Officer;
• Stores, maintains, and accounts for all district records including: student records, payroll records, tax records, personnel records, and records of the Board of Education;
• Reports accurate attendance data to New York State Department of Education in order to obtain the correct amount of state aid;
• Prepares and certifies accuracy of state aid computerized attendance reports and certifies student enrollment and attendance for state and federal agencies;
• Audits and certifies monthly student enrollment activity, student accounting, and student attendance activity for the district’s monthly, semi-annual, and year-end reports-involves taking samples of student information and verifying data on student is correct using a code system for each service received;
• Researches and solves computer problems including identification of upgrades, improvements, new technologies for current/new department and district wide computer hardware/software reporting needs and requirements;
• Investigates and consults with agency computer system support teams and vendors identifying, analyzing, and resolving computer problems;
• Provides computer training to district staff, as needed, in relation to student records;
• Manages the district’s document imaging system network, ongoing microfilming, centralized records archive, and record retrieval/request process;
• Verifies that the district is being billed properly for services provided to students, utilizing computerized student records;
• Prepares monthly, semi-annual, and year-end reports, evaluates registration and attendance functions, procedures, documentation, and compliance of the district;
• Coordinates the processing and accounting for student Medicaid claims for services such as physical, speech, and occupational therapy, counseling, transportation, and targeted case management; reconciles district data to New York State data;
• Interprets New York State rules and regulations regarding Medicaid and school district’s eligibility to recoup monies for services received by students;
• Supervises claims processing and claims accounting for Medicaid reimbursement receivables and collection for billable student services;
• Coordinates the annual district wide census (collecting district demographics used for enrollment forecasting, state-aid forecasting, and special reporting);
• Assures New York State records archive and retention guidelines are being adhered to.

 

 

 

Job Qualifications

MINIMUM QUALIFICATIONS:

1. Five (5) years of full-time or part-time equivalent professional* experience in computerized

   Record keeping including manipulation of data and record retrieval, OR developing, modifying

   and implementing computer applications, OR as an auditor or accountant utilizing computers in

   the performance of duties, OR directing computerized school district information and student

   records including the collection, maintenance, and archival of school district information and

   student records, one (1) year of which must have been in a supervisory capacity; OR,

   (B) Graduation from a regionally accredited or New York State registered college or university with

   an Associate’s degree, plus three (3) years full-time or its part-time equivalent professional*

   experience as described in (A) above, one (1) year of which must have been in a supervisory

   capacity; OR,

   (C) Graduation from a regionally accredited or New York State registered college or university with a

   Bachelor’s degree, plus one (1) year full-time or part-time professional equivalent*

   experience as described in (A) above, one (1) year of which must have been in a supervisory

   capacity; OR,

   (D) Any equivalent

 

Application Procedure

Civil Service Requirements:

This position will be hired as Provisional until the title is approved by Ontario County Civil Service, at which point the selected candidate will need to apply for approval in the Civil Service title and complete the required examination in order to transition into probationary and then permanent Civil Service status.

 

Please go to W-FL BOCES Job Opportunities at www.wflboces.org.
Click on the green "Apply Now" button at the bottom of the posting to complete the online application.

Job Category

Non-Certified

Job Location

Regional Support Center

Additional Information